Responsibility of the HR representative and line supervisor in an induction programme;
Figure 2: Orientation (or) induction and
Placement in human resource management
SESSION
|
SUGGESTED CONTENT OF SESSION
|
Introduction to the company and work area
Person Responsible – Line Manager
|
·
- Mission, Vision, Objectives of the work
area
·
- How the work area fits into the whole company.
·
- All key operational and social areas to be visited. (e.g. Offices, Line - --Maintenance, Base Maintenance,
The workshop, Stores, Admin & Library)
|
Introduction to other members of staff
Person Responsible – Line Manager
|
- - Go
through organization chart
-
Discuss the roles and responsibilities of staff in general terms.
-
- May also want to extend the time to allow
visits to key contacts work area.
|
Introduction to the other teams within the Work area (if appropriate)
Person Responsible – Line Manager
|
·
- Purpose/Activities of the other
teams/work areas
·
- How the team fits into the work area
|
Terms and Conditions
Person Responsible – Line Manager
|
·
- Ensure new recruit has viewed and
understood the New important information on terms and conditions.
|
Performance Standards
Person Responsible – Line Manager
|
·
- Outline specifics of job role – (job
description)
·
- Define goals, objectives, and
expectations
·
- Review probation and performance and
development review/ ADR/ appraisal process.
|
Culture of the Work area
Person Responsible – Line Manager/Nominee
|
·
- Make new recruit aware of local arrangements regarding hours of work, holiday requests, sickness procedure,
after-hours working, dress code, lunch arrangements, etc.
·
- Other company procedures e.g. internet
and e-mail usage, and transportation, etc.
|
Office Systems
Person Responsible – Line Manager/Nominee
|
·
- Review processes for using office equipment such as a computer, telephone, printer, photocopier, etc.
·
- Review processes for using other company equipment/systems such as libraries, open access computers, etc.
·
- Review computer security, and software usage.
·
- Consider environmental efficiencies
(waste disposal, energy usage)
|
Job Specific Training and Development
Person Responsible – Line Manager/Nominee
|
·
- Role-specific development needs should be reviewed and a suitable programme of training should be planned that aligns the individual’s skills to their core duties.
·
- Staff with line management responsibilities should be clear as to their duties and attend any relevant training.
·
- Outline the use of annual performance and development reviews.
·
Introduce training and development opportunities available to staff.
|
Health and Safety
Person Responsible – Health & Safety Coordinator/ Line Manager
|
·
- Physical – fire exits, fire alarms, fire
evacuation procedure, fire-training arrangements, manual handling, first-aid
arrangements, VDU usage, and other arrangements as required.
|
Monitoring and Evaluation
Person Responsible – Line Manager
|
·
- The Induction programme must be monitored and reviewed.
·
Throughout the period regular review meetings should be held and any adjustments made.
·
See sample templates to support this process: Checklists, Evaluations.
|
Probation
Person Responsible – Line Manager
|
·
- For new staff, the
Probation Policy will apply
|
(Ed.ac.uk,
n.d.)
References;
Cooper, J. and Wight, J. (2014). Implementing
a buddy system in the workplace,Pmi.org. [online] Available at: <https://www.pmi.org/learning/library/implementing-buddy-system-workplace-9376 >[Accessed on 27th September 2019].
Ed.ac.uk. (n.d.). induction programme for new staff. [online] Available at: <https://www.ed.ac.uk/files/atoms/files/sample_programme_content.doc> [Accessed on 26th September 2019].
Ed.ac.uk. (n.d.). induction programme for new staff. [online] Available at: <https://www.ed.ac.uk/files/atoms/files/sample_programme_content.doc> [Accessed on 26th September 2019].
Grensing-Pophal, L.
(2009). Good Buddy or Bad Buddy? Devil's in the Details.SHRM. [online] Available at: <https://www.shrm.org/resourcesandtools/hr-topics/organizational-and-employee-development/pages/goodbadbuddies.aspx> [Accessed on 27th September 2019].
Lashley, C. and Rowson, B.(2000). Wasted
millions; Staff Turnover in licensed retailing, Proceedings of 9th Annual
CHME Research Conference, University of Huddersfield.
Luthans,
F.(1995). Organizational Behavior. 7th ed. Singapore: s.n
Marchington, M. & Wilkinson, A.(1996).Core Personnel and Development, London: Institue for Personnel and
Development.
Skeats, J.(1991).Successful Induction,
How to get the most from your employees, London